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Meeting rooms for hire
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Cardiff City Stadium
Carlisle Racecourse
Celesta Venues
Chamber Space
Channings Hotel
Chase Hotel
Chateau La Chaire
Chelsea Old Town Hall
Meeting room hire guide
Meeting room hire in the UK covers everything from a boardroom above a high street to a purpose-built conference suite in a major business district. Below you’ll find hundreds of venues offering rooms by the hour, the half day or the full day. Use the filters to narrow by location, capacity and layout, then contact venues directly to check availability and pricing.
What does meeting room hire cost in the UK?
Prices vary a great deal by city, room size and what’s included, but most bookers should expect the following as a rough guide:
- Hourly rate: typically £20-£90 per hour. Small rooms outside major cities can start below £20/hour, while larger, well-equipped rooms in central London often sit at the higher end.
- Half-day rate (around 4 hours): often priced at roughly three hours’ worth of the hourly rate rather than a straight multiple, so it usually works out cheaper per hour than booking hourly. Expect figures in the region of £80-£250, depending on location and specification.
- Full-day rate (around 8 hours): the effective hourly cost tends to fall further, commonly by 20-40% compared with the hourly rate. Indicative full-day pricing runs from around £140 up to £400 or more for premium venues.
These are indicative ranges only. Always confirm current pricing with the venue, as it depends on room size, technology, catering and time of year. Rates in central London and other major cities generally sit at the top of these ranges; regional and out-of-town venues are usually more affordable.
Room layouts and what each suits
Most venues can set a room in several configurations. Ask which layouts a room supports before booking, as capacity changes significantly depending on the format.
- Boardroom: a single large table with chairs around it, ideal for discussions, negotiations and decision-making meetings. Typical capacity: 6-20 people.
- Theatre: rows of chairs facing the front, best for presentations, briefings and larger audiences where interaction is limited. Typical capacity: 20-200+ people, depending on room size.
- U-shape: tables arranged in an open rectangle, useful for training sessions and workshops where the facilitator needs to move around and make eye contact with everyone. Typical capacity: 10-30 people.
- Cabaret: small round or square tables seating groups of 6-8, good for workshops, breakout discussions and events combining a presentation with group work. Typical capacity: 30-150 people.
- Classroom: rows of tables facing the front, suited to training courses and sessions where delegates need to take notes or use laptops. Typical capacity: 20-100 people.
What’s normally included, and what costs extra
Standard meeting room hire usually covers the room itself along with basic essentials: tables and chairs, wifi, a flipchart or whiteboard, and water or basic tea and coffee. Many venues also include a screen or projector as part of the room rate.
Costs commonly charged separately include:
- Catering beyond basic refreshments. Working lunches, pastries, or bespoke menus
- Specialist AV, video conferencing equipment or technical support
- Parking, particularly at city-centre venues
- Extended hours or early starts and late finishes outside the standard booking window
- A dedicated host, event coordinator or reception service
Always ask for a written quote that itemises what’s included, so there are no surprises.
How day delegate rates work
A day delegate rate (DDR) is a single per-person price bundling room hire with a set of standard extras, rather than charging for the room and each item separately. A typical DDR usually includes:
- Room hire for the day
- Morning and afternoon tea and coffee
- A working lunch
- Basic AV equipment (screen, flipchart)
- Stationery and notepads
DDRs are common for training days and away-days with confirmed numbers, since one price per head covers the whole day. Prices vary by venue, so treat any figure as indicative and check exactly what’s bundled, as inclusions differ.
How to choose the right room
Start with the numbers: confirm exactly how many people will attend, then check the room’s stated capacity for the layout you need. A boardroom seating 12 won’t seat 12 in theatre style. Think about purpose too: a negotiation or interview calls for a private boardroom, while a training day may need classroom or cabaret seating with breakout space.
Location matters. A venue near a mainline station or with on-site parking reduces friction for attendees travelling in. Check what technology is genuinely needed and confirm it’s included, not an optional extra. Finally, ask about cancellation terms, minimum booking periods and dietary requirements for catering, so the booking holds up if plans change.
This directory is free to search for meeting room hire, with no booking fees added to the price you’re quoted. Every enquiry goes straight to the venue, so you can compare options and agree terms directly.
FAQs
Open a venue profile and send the enquiry form with your event date, guest count and message.
Yes. Use the capacity field to narrow results to venues with enough recorded capacity.
A full day’s meeting room hire in the UK typically ranges from around £140 to £400 or more, depending on location, room size and specification. Central city venues, particularly in London, sit at the higher end. Always request a current quote, as pricing depends on the specific venue.
Straight room hire charges for the space only, with extras like catering and AV billed separately. A day delegate rate bundles the room with standard inclusions, usually refreshments, lunch and basic equipment, into one per-person price, which can simplify budgeting for training days and workshops with confirmed attendee numbers.
No. Most venues listed in this directory hire meeting rooms to anyone. A business, charity, freelancer or individual, not just members or existing tenants. Some coworking-style spaces do offer membership discounts on top of standard rates, but pay-as-you-go hire without any ongoing commitment is widely available across the UK.
For 10 people in boardroom style, a room seating 10-14 is typical. In theatre or classroom layout, the same group needs less space per person, so a smaller room can work. Always check the venue’s stated capacity for your chosen layout rather than assuming.
Wifi is included as standard at most venues, along with basics like water, a flipchart and use of tables and chairs. It’s still worth confirming connection speed and reliability if your meeting depends on video calls or file transfers, as quality can vary between venues.
Yes, hourly hire is widely available and suits short meetings, interviews or one-off calls. Many venues set a minimum booking period of one or two hours. For anything over three or four hours, a half-day or full-day rate is usually more cost-effective than paying by the hour.
Popular venues, especially in central London, can book up weeks ahead for peak times, so booking early gives the best choice of rooms and rates. Many venues can accommodate short-notice enquiries for smaller rooms, so it’s always worth asking even if your date is close.